Exec Board Agenda for March 26th, 2013

Exec Board Agenda

March 26, 2013

Cooper School library 3:30 P.M



1)    – Approval of the minutes


2)    – Approval of the agenda


* Bargaining (Brenda Hensley)


3)    – President’s Report


4)    -Treasurer’s Report


5)    -Chair Reports


Action (Corey Penrose)

Human Rights (Alyson Brauning)

Women’s Issues (Tricia Cowen)

Grievance (Sylvia Aquino)

PAC ( Dawn Kelly)

Special Ed ( Tammy Parker)

Membership ( Julie Timmerman)


6)    –Business

Affordable Health Care Act update


7)  -Other


8)  -Adjournment

Pacific Valley Charter Academy Public Hearing is tomorrow.

I just wanted to let you know there will be a public hearing at tomorrow night’s School Board meeting on the request from Pacific Valley Charter Academy for VUSD to sponsor the Heritage Peak Vacaville Learning Center and approve the charter petition they have submitted to the District.

This is an opportunity to come and learn more or share comments or questions you may have about this. The meeting is in the Board Room of the ESC at 401 Nut Tree Rd. in Vacaville and begins at 7:00 P.M. – Moira

Official results for the NEA-RA local delegate election

There were four slots available for RA delegates and here are the results.
  • Brenda Hensley………………….264 votes
  • Corey Penrose…………………..209 votes
  • Alyson Brauning…………………204 votes
  • Julie Timmerman Rodrigues….165 votes
  • Aja Cook………………………….142 votes
  • Patricia Parker…………………….76 votes

323 people voted from 15 sites.  If Alyson or Julie win state seats, Aja Cook and Pat Parker will move up to fill their local positions.  The results from the state election will be revealed later this month.

March 12 Rep Council Follow up and Checklist

Thanks for all your help with the NEA-RA elections! Special thanks to Bob Blaine for all his work on this. We will have the results to share soon.

Sylvia and I met with the district yesterday regarding POL usage. We will have more to share on the POL issue at the next Rep Council meeting as we gather information and explore options.

A letter from the district is supposed to sent next week to explain specifics about the numbers on the form, explain that your signature is only verifying the leave usage (not the calculations at the top), and to name a contact person to whom members should address their questions? HR sent an email to secretarial staff and principals to remind them that members should not be asked the specific reasons for absences, only the leave description (PL, POL, etc) when making corrections to their form. However, if the administrator thinks the leave is inappropriate or not consistent with the contract, then the administrator can enter into a clarifying conversation with the employee. In this case, we strongly encourage members to request VTA representation at the meeting where this is to be discussed. In order to receive Bereavement leave, the employee will be required to tell their administrator who passed and how far away the service is.

I spoke to Dr. Niederkorn regarding the Board Policy on fees and charges. Information about this is supposed to be disseminated to staff by the principals. Any questions should be directed to principals. I will send an email to members as a heads upon this.

I am also sending an email to members about the upcoming election for VTA officers and directors and State Council Representative. Nominations for these positions will be made at the April 9th Rep Council meeting which will be at Chevy’s at 3:30.


Checklist for a 10 minute VTA meeting:

__Share this information

__Encourage anyone interested in running for a position to get their nomination in.

__Share member benefits information from the presentation. Direct folks to the CTA website to learn more.

__Let your staff know we will have an update on health care at the next meeting. Also, please reiterate that members can pull spouses and children off their plans at any time, and we encourage families to shop around for plans that may be less expensive or better options for them.

__Encourage staff to attend the School Board mixer which will be held at Chevy’s on April 9th at 5:15 right after the Rep Council meeting.

__And, as always, remind your staff to go to the www.vacateachers.org website for the latest news, documents, and other important information.

Thanks for all you do and enjoy the weekend – Moira

Rep Council Meeting Minutes 3/12/13

Rep Council Meeting Minutes

Jepson library       

March 12, 2013 – 3:30 – 5:30


Members present: Marsha Rucker, Sofia Felix, Linda Covey, Kathy Steiert, Sylvia Shepard, Julie Timmerman, Lenore Hubal, Chris Fickes, Linda Phelan, Mark Richardson, Stephanie Munzinger, Sharon Riehl, Russ Tucker, Julie McGee, Alyson Brauning, Larry Baker, Diane Dahl, Tracy Begley, Samantha Mauder, Miranda Merino, Joy Holleran, Bob Blaine, Ginny Miller, Todd Blanset, Helen Blood, Tom Buck, Aja Cook, Katherine Epstein, Sylvia Aqunio, Christine Williams, Cathy Valdez, Carolyn Thomas, Corey Penrose, Moira McSweeney


Members absent: Debbie Cavanaugh, Gary Eisenberg, Dawn Waid, Tom Kutz, Susan Morgan, Jenny Brown, Lili Fisher, Brenda Hensley


Site concerns:


  • Elementary – PI issues at Fairmont and Padan.


  • Junior High – off campus during prep issue at Vaca Pena.


  • High School – none


1)    – Approvals of the minutes – the minutes were approved.


2) – Approval of the agenda – the agenda was approved.


3)- Business:



  • Elections’ plan/schedule – Bob Blaine will collet ballots on Thursday the 14th at 11 am to collect ballots for the NEA-RA state and local delegates.  Please keep the member lists Moira mailed earlier available for subsequent officer/state council elections in April.


  • Plan for officer elections – Moira will advertise for VTA officer candidates between now and April 9th.  Nominations for the officers will be taken at the April 9th rep council meeting.   After April 9th, we’ll have a week to do the election.  We will also hold an election for Jerry Eaton’s state council seat during this election cycle.


  • Health care update – tabled until the April 9th rep council meeting.


4) – President’s report – Moira reported on the following items:


  • No RIF notifications for the 13-14 school year – was announced at the last school board meeting.  A press release will be distributed via our social media and to the local paper.   There may be a displaced teacher pool, but there will be no layoffs for certificated personnel.


  • School board elections – have gone to an even year cycle as of the last school board meeting.   School board members who were up for election this year will have their terms extended by one year to accommodate the change.


  • Leave information – the process behind this was reviewed and members are advised to ask questions/give feedback about this process to the VUSD HR department.   For more information on the various kinds of leave, please go to – http://www.vacateachers.org/vta-documents/3-most-common-types-of-leave/  This report finished with some questions about bereavement leave procedures and contractual issues associated with various kinds of leave.


Motion – begin discussion with VUSD regarding leave procedures and leave contract language interpretation – seconded and approved.


  • Early college – an MOU was signed to formalize this process.  There will be two coordinator positions advertised for this program and students will be drawn from both junior high schools.


  • Elementary prep/new report card MOU – will be drafted and potential changes were reviewed and discussed.  Members are urged to give input through the 2nd Trimester Report Card Survey.


  • Illegal Student Fees – policies coming out of the board meeting were reviewed and discussed.  Some questions for Moira to take to the superintendent were recorded and she will report back at the next rep council meeting.


  • VUSD Retirement Gala table – the Action team will investigate the cost of VTA purchasing a table for the Gala and /or the purchase of individual tickets for VTA leadership to attend and speak at the function.


  • VTA t-shirts – rep council members are urged to help themselves to the VTA shirt stock before Brenda Hensley’s mom makes them into quilts, which will be raffled off to fund the VTA scholarship fund.


  • Next rep council meeting – on April 9th will be at Chevys and the school board mixer will follow.


5) – Treasurer’s report – Brenda will prepare an updated budget report and proposed 13-14 VTA budget for the next rep council meeting.


6)- Committee/Chair reports


Action – Corey and Aja reported on the following items:


  • Chamber mixers – the next chamber mixer will be held on April 4th.  T-shirts, stickers and the banner will be used to advertise VTA.


  • Vacateachers.org updates – the pdf compatibility issues seem to have been resolved and the mobile site is up and running.  E-board members should also watch their email inboxes for some documents to review prior to the meeting on March 26th.


  • Region one organizing academy – is scheduled April 19th and going until the 21st.  The focus will probably be on internal organizing and external organizing.


  • School board candidates – has been postponed, but we’re still looking at some great candidates for 2014.


Bargaining – will sunshine the contract articles we’re going to open for the 12-13 session at the next school board meeting.


Grievance – Sylvia reported on the following:


  • Teacher safety – the process for developing procedures for “red flagging” relevant students was discussed.


  • Personnel issues – are ongoing as the year continues.


  • Administrative regulation regarding classroom assignments – if your principal is not following board procedures regarding classroom assignments please let Sylvia know.


Human Rights – Alyson reported that the bullying class went well and some of the statistics and themes which came out of the class were reviewed and discussed.


Women’s Issues – none


PAC – none


Special Ed – Padan unit members will be starting a program for their ED students.


Leave Bank – none


Membership – none



7) – Conference reports


403b workshop – will have a report at the next rep council meeting


8)– Others – none


9)– Raffle – a 10-dollar gift card was won by Sharon Riehl


10)- Adjournment – the meeting was adjourned at 5:35 pm


Respectfully submitted, Corey Penrose


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